Full-Time Salaried Employees Must Disclose Extra Income From Public Agencies

Extra income ($500 or more) must be reported annually in Workday by Jan. 31

All full-time salaried employees on regular nine-month or 12-month appointments are required to file a statement on or before Jan. 31 disclosing extra income earned in excess of $500 from any single public agency source during 2023, in alignment with Arkansas Code Sections 21-8-201-204 and University of Arkansas System Policy 440.10. Income includes that which is earned as wages or salary, or as fees or payment for professional or consultant services rendered to any public agency of this state other than the salary the person receives from the U of A on a regular basis. This includes payment for adjunct teaching at another campus or unit - outside of or within the U of A System - or services rendered to another state agency.

Each individual public agency source exceeding $500 must be reported. If the cumulative total for all public agency sources exceeds $500, but income from no single source exceeds $500, the income does not need to be disclosed. Work performed for public agencies outside of Arkansas is not required to be reported for this disclosure process.

Next Steps:

• Employees will soon receive a task in Workday accompanied by a Workday form to complete. Those who did not receive more than $500 must still submit the Workday task even if no data is input into the form.
• Employees who received greater than $500 in extra income from the U of A in 2023 will receive a follow-up email with the total amount received from the university, but must self-identify any remaining sources of income from other Arkansas public agencies that exceed $500 from a single source and report it as needed.

For more information or assistance completing this process, contact hrcc@uark.edu or (479) 575-5351. Other required disclosure policies can be found at vcfa.uark.edu.

Q&A

Q: What is a public agency?

A: For purposes of this requirement, a public agency includes the university, a state board, commission, institution, office or agency; city, county, school district or any agency, division or instrumentality thereof, including those funded in part with funds provided by state appropriations; or any area or regional program in this state which derives financial support in whole or in part from state funds or from any non-profit corporation, foundation or organization. Payment received from any other type of institution does not apply.

Q: If I receive $300 payments from two different public agencies, do I need to disclose that since the total is more than $500?

A: No, neither source of income meets the threshold of being greater than $500.

Q: Do I need to submit a separate disclosure for each payment from the same public agency?

A: No, the sum of all payments received is reported for each public agency source that exceeds $500.

Q: What reporting year must I list on the Workday form?

A: 2023 (any payment for the current calendar year would be reported for 2024 next January).

Q: Is income gained from interim positions with the university considered extra income?

A: Income paid as regular salary for serving in an interim role would not be considered extra income for purposes of the reporting requirement.